4. Groups

Groups can be used to control access to printers and deploy printers based on users’ group membership.

• How to work with groups
• About groups
• Exclusive access examples

How to work with groups

• How to enable Azure AD groups
• How to enable Google groups
• How to add groups to a print queue
• Groups page
• Print queue properties, Groups tab
• User properties, Groups tab

About groups

• Azure AD groups
  • Users’ membership of groups is maintained in your Azure Management Portal (manage.windowsazure.com)
  • Groups are synchronized automatically every 20 minutes. Only changes are synchronized.
  • Open Active Directory to manage users and groups.
  • Enable dynamic memberships to manage memberships through the rules you specify.
  • Please refer to the Microsoft Azure AD documentation.

• Google groups
  • Users’ membership of groups is maintained in your Google Admin console (admin.google.com)
  • Groups are synchronized automatically every 20 minutes.
  • Please refer to the Google G Suite Administrator Help.

• Print queues
  • Print queue/group membership is maintained in Printix Administrator by adding groups to print queues.
  • A print queue that has Add print queue automatically checked for one or more groups, will be added automatically to the computer, when a user in any of those groups signs in.
  • A print queue that has Exclusive access checked for one or more groups, can be accessed ONLY by the users in any of those groups.
  • A print queue that does not have Exclusive access checked for any group, can be accessed by all users.
  • Printing to a print queue without access will result in a message like: Print to BNM is not allowed.

Access to print queues is obviously also subjected to restrictions imposed by networks.

Exclusive access examples

Shows how access to print queues within a network can be controlled for five users, four print queues (ASD, BNM, CVB, and DFG) and three groups (G1, G2 and G3).

• Jane (member of the groups G1 and G2) is allowed to use print queue: ASD, BNM, CVB, and DFG.
• Paul (member of the group G1) is allowed to use print queue: ASD, BNM, and DFG.
• Mary (member of the groups G2 and G3) is allowed to use print queue: ASD, CVB, and DFG.
  If Mary attempts to print to the BNM print queue she will see the message: Print to BNM is not allowed.
• John (member of the group G3) can use print queue: DFG.
• Bob (not a member of any group) can use print queue: DFG.