13.60. How to add users

Users can be added and registered as follows:

• Automatic registration
  For users to be registered automatically requires one of these methods:
  • Microsoft Entra authentication
    User must have a Microsoft work or school account. Microsoft Entra guest users, also known as Microsoft Entra business-to-business (B2B) collaboration users, are also supported.
  • Google authentication
    User must have a Google Workspace account.
  • Okta authentication
    User must have an Okta account.
  • OneLogin authentication
    User must have a OneLogin account.
  • Active Directory authentication
    User must have a network username and password.

• Guest registration with API
  User must have an email address and be registered with the Printix Cloud Print API.

• Self-registration
  User must have a work email address. Self-registration must be enabled.

• Invitation
  User must have an email address.

*If you are using Okta for Sign in to Microsoft Entra ID (Office 365), you can enable the integration with Microsoft Entra ID, which will handle the delegation to Okta without Printix having to know about Okta. You can also enable integration with Google Workspace.

*We can integrate with additional cloud-based Identity Providers (IdP) and Directory-As-A-Services (DAAS). Please contact us regarding your business case for this. Technically the integration is preferred to occur via OpenID Connect 1.0 (OIDC).

Automatic registration

Microsoft Entra authentication

If Microsoft Entra authentication is enabled, users are automatically registered the first time they sign in with their Microsoft work or school account.

User performs these steps:

1. On the Sign in page.
2. Select Sign in with Microsoft.
   If you are already signed in to the browser with your work or school account, then you are signed in automatically.
3. On the Microsoft Sign in page:
   • Enter your work or school account name. Accounts like (yourname)@(company).microsoftonline.com, should only be used if this is also an email account.
   • Enter Password.
4. Select Sign in.
   Unless Printix has been accepted for all users, Printix will ask the user for permission to:
   • Access your data anytime.
   • View your basic profile.

5. Select Accept to grant these permissions.
   The user is automatically registered.

If you registered with your email address, then select Sign in with email and enter your email address and password.

Google authentication

If Google authentication is enabled, users are automatically registered the first time they sign in with their Google Workspace account.

User performs these steps:

1. On the Sign in page.
2. Select Sign in with Google.
   If you are already signed in to the browser with your work or school account, then you are signed in automatically.
3. On the Google Sign in page:
   • Enter your work or school account name.
   • Enter Password.
4. Select Sign in.
   The user is automatically registered.

If you registered with your email address, then select Sign in with email and enter your email address and password.

Okta authentication

If Okta authentication is enabled, users are automatically registered the first time they sign in with their Okta account.

User performs these steps:

1. Select Sign in with Okta.
   If you are already signed in to the browser with your Okta account, then you are signed in automatically.
2. On the Okta Sign in page:
   • Enter your account name.
   • Enter Password.
3. Select Sign in.
   The user is automatically registered.

OneLogin authentication

If OneLogin authentication is enabled, users are automatically registered the first time they sign in with their OneLogin account.

User performs these steps:

1. Select Sign in with OneLogin.
   If you are already signed in to the browser with your OneLogin account, then you are signed in automatically.
2. On the OneLogin Sign in page:
   • Enter your account name.
   • Enter Password.
3. Select Sign in.
   The user is automatically registered.

Active Directory authentication

If Active Directory authentication is enabled, users are automatically registered the first time they sign in with their network username and password.

User performs these steps:

1. On the Sign in page:
   • Enter Username.
   • Enter Password.
2. Select Sign in.
   The user is automatically registered and receives the email: “Get started with Printix …”

Guest registration with API

You can use the Printix Cloud Print API to automatically register guest users. Guest users can be automatically deleted after a specific period of time. The user must not already be registered.

Self-registration

If Self-registration is enabled, users can register themselves by their work email address.

User performs these steps:

1. Open a web browser and enter the Printix Home (acme.printix.net).
2. On the Sign in page select Menu in the top right corner.
3. Select Register
   • Self-registration is also possible from the Printix Client Sign in page.

4. On the Register page:
   • Enter Email.
5. Select Register.
   An email is sent to the user.
6. Read the email: “Welcome to Printix at …” and select Get started.
   If the email does not arrive within a few minutes then check the spam/junk mail folder.
7. After successful registration the user receives the email: “Get started with Printix …” and is asked to Download Printix Client.

Invitation

Users with an email address can be invited by administrators.

Add user from Printix Administrator

Administrator performs these steps:

1. Open Printix Administrator.
2. Open the Users page.
3. Select Add user
4. If required change the Role of the user.
5. Enter the user’s email address.
6. Select Add.
7. The email “Welcome to Printix …” is sent to the user.
   • If the email does not arrive within a few minutes then ask the user to check the spam/junk mail folder.
   • On the Users page the invited user is listed at the top on the with a ‘?’ until registration is completed.
   • The invite is valid for 72 hours.
   • Select and Info to see when the invite expires.

Invited user with a Microsoft work or school account performs these steps:

1. Reads the email “Welcome to Printix …” and selects the link to Download Printix Client.
2. In Printix Client, select Sign in with Microsoft.

Invited user with a Google Workspace account performs these steps:

1. Reads the email “Welcome to Printix …” and selects the link to Download Printix Client.
2. In Printix Client, select Sign in with Google.

Invited user with an Okta account performs these steps:

1. Reads the email “Welcome to Printix …” and selects the link to Download Printix Client.
2. In Printix Client, select Sign in with Okta.

Invited user with a OneLogin account performs these steps:

1. Reads the email “Welcome to Printix …” and selects the link to Download Printix Client.
2. In Printix Client, select Sign in with OneLogin.

Other invited users performs these steps:

1. Reads the email “Welcome to Printix …” and selects Get started to register.
2. After successful registration user is asked to Download Printix Client. If the role is System manager, the user is asked to sign in to Printix Administrator.
   • The user also receives the email: “Get started with Printix …” with links to Printix Client and Printix App.

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