For a printer with Printix Go installed you can control access to the functions: Copy, Copy in color, Email, Scan, … This is done by means of:

  • Go configuration
    Must be assigned to each printer and configures:
    • Sign in method. Configures how users sign in at the printer.
    • Access control. Configures which printer functions users must sign in to use and which functions can be used without sign in.
  • Access rights profile
    Access rights and group membership is used to configure what access controlled printer functions a user, once signed in at the printer, can and can not use. By default there are no restrictions, and users, once they are signed in, hava the right to use all the access controlled printer functions.

Create access rights profile

  1. Select Menu , Settings
  2. Select the Printix Go tab.
  3. In Access rights profiles select Create to create access rights profile.
    • In Name type a descriptive name for the access rights profile.
    • In Description type an optional description for the access rights profile.
    • In Access rights optionally check the printer functions that can be used.
  1. Select Save.

Access rights profile

  • Name
    Descriptive name of the access rights profile.
  • Description
    Optional description of the access rights profile.
  • Access rights
    The printer functions that can be accessed. All are checked by default.
    • Copy
    • Copy in color
    • Email
    • Scan
    • Fax
    • Print from USB Drive allows user to print from a flash memory or mass storage device.
    • Scan to USB Drive allows user to scan to a flash memory or mass storage device.
  • Groups
    List of groups that has been added to the access rights profile. It is not possible to add groups to the default access rights profile.

Example: Prevent group of users from faxing and copying in color

Your multifunction printers (MFPs) are assigned a Go configuration that has access control checked for all functions. This implies that no user can for example copy, scan and fax unless they first sign in at the printer. In addition you want only users from accounting to be able to fax. Furthermore, as some printer models offer a separate function for Copy in color, you want to take advantage of this and only allow users from specific groups to be allowed to do color copying. This is how you achieve this:

  1. Create access rights profile and give it a name (Example: Can fax).
  2. Check Fax in the access rights profile.
  3. Add the relevant groups to the created access rights profile. If there is already a group with the users in accounting, then add that. Otherwise create a group, name the group (Example: G1:Can fax) and add it to the access rights profile.
  4. Create another access rights profile and give it a name (Example: Can copy in color).
  5. Check Copy in color in the access rights profile.
  6. Add the relevant groups to the created access rights profile. Otherwise create a group, name the group (Example: G2:Can copy in color) and add it to the access rights profile.

To prevent other users from faxing and copying in color you need to modify the default access rights profile:

  1. Open the Default access rights profile and uncheck Fax and Copy in color.
    This means, that no users can now fax or copy in color, unless they belong to the groups (G1:Can fax, G2:Can copy in color) that has been added to the created access rights profiles.

Function Default (modified) Can fax Can copy in color
Copy +
Copy in color +
Email +
Scan +
Fax +
Print from USB Drive +
Scan to USB Drive +
  • Jane (member of the groups G1:Can fax and G2:Can copy in color) is allowed to Fax and Copy in color, plus all the other functions.
  • Paul (member of the group G1:Can fax) is allowed to Fax plus Copy, Email, Scan, Print from USB Drive and Scan to USB Drive.
  • Mary (member of the group G2:Can copy in color) is allowed to Copy and Copy in color, plus Email, Scan, Print from USB Drive and Scan to USB Drive.
  • Bob (not a member of any access rights group) so he can Copy, Email, Scan, Print from USB Drive and Scan to USB Drive.

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