3.13.1. Secure print

On the Secure print tab you can enable and configure the print methods: Print later and Print anywhere.

To get here:

1. Select Menu , Settings
2. Select the Secure print tab.

Secure print

• Enable secure print
  Users can choose to print securely and wait to release documents until they are ready to collect the documents.

Print later

• Enable print later
  Check this to allow users to print confidential documents and control finishing options.
  • Document can be released to the printer it was printed to.
  • Document is processed using the matching print driver, with full control of finishing options, for example.

• All users must print securely
  Check this so all users must release their documents and can not print directly.
  • Can also be set for selected users via group membership.
  • Print queues can be Exempt from secure print.

• Selected groups must print securely
  Check this to select the groups who’s users must print securely.
  • Select Setup to open Groups menu:
    • Select Groups to see currently selected groups.
    • Select Add groups to add groups.
    • Select Remove groups to remove groups.
  • Print queues can be Exempt from secure print.

• All users must print later by default
  Check this if all users should have print later as the preferred print method.
  • In the event a user want to submit a document directly to a printer, the user must deselect print later at every print.
  • Can also be set for selected users via group membership.
  • Print queues can be Exempt from secure print.

• Selected groups must print later by default
  Check this to select the groups who’s users will have print later as the preferred print method.
  • Select Setup to open Groups menu:
    • Select Groups to see currently selected groups.
    • Select Add groups to add groups.
    • Select Remove groups to remove groups.
  • Print queues can be Exempt from secure print.

• Allow direct print if offline
  If checked users, who otherwise must print later, can print directly, while there is no connection to the Printix Cloud. This is provided the computer and printer is on the same network, that is the document does not need to be printed via the cloud. On the computer a yellow dot is shown on the Printix Client icon when the Printix Client is in the state Connection failed. The Select print method dialog will pop up and allow the user to select Print to submit the document directly to the printer. User and usage data is still collected and then sent to the Printix Cloud once the connection is back.

Print anywhere

• Enable print anywhere
  Check this to allow users to print confidential documents.
  • Document can be released to any Printix (ASD, BNM, …) printer.
  • Document is sent as PDF, except if the printer does not support PDF printing or Process PDF/XPS is checked. In this case, the PDF document is processed using a matching print driver.

• Select Setup to open Print Anywhere menu:
  • Select Print queues to see available print anywhere print queues.
  • Select Create print queue to create a print anywhere print queue.

1. In the Create print queue dialog enter Print queue name.
   • Cannot contain the characters ‘\’ and ‘,’
   • Must be unique for the printer. Uppercase and lowercase letters are treated the same.

2. Optionally uncheck Active to allow administrators (you) to test printing before allowing users to add the print queue.
3. Select Save.

Secure print levels

!WARNING: Prior to selecting 1 – Must scan QR code you should ensure that 1) Printers are equipped with printer ID signs with QR code, and 2) Users have the native Printix App for Android or iOS/iPadOS.

!WARNING: Prior to selecting 2 – Must scan NFC tag you should ensure that 1) Printers have been registered with NFC tag, 2) Users’ have the native Printix App for Android or iOS/iPadOS.

• Minimum secure print level
  The global minimum secure print level. Default is 0 (see table). A higher secure print level can be set for selected users via group membership.
  • 0 – None
  • 1 – Must scan QR code
  • 2 – Must scan NFC tag
  • 3 – Must sign in at printer

• Secure print level groups
  • Select Setup to open Groups menu:
    • Select Groups to see currently selected groups.
    • Select Add groups to add groups.
    • Select Remove groups to remove groups.

*A user is free to use higher Secure print level printer ID method. For example, a user with secure print level 1, must scan QR code to select printer, but can also choose to scan the printer’s NFC tag. For a user with secure print level 2, printer selecting by QR code scan is not allowed, and therefore the user must scan the printer’s NFC tag.

Printix Go

• Require PIN code for sign in with card
  This is unchecked by default. Check this if users are to both present card and enter PIN code to sign in to Printix Go enabled printers.

• Require PIN code for sign in with ID code
  This is checked by default. If users are to only enter ID code to sign in to Printix Go enabled printers, you must contact us so we can change the setting for you. This is for security reasons.

• Users who must print securely, will only need to do this for printers with Printix Go
  This is unchecked by default. Check this so the affected users must release documents they submit to printers with Printix Go. These users are thereby exempt from using Printix App on their phone to release documents when printing directly to other printers.